Accounts Payable Audit
Recover hidden savings from your Accounts Payable processes
In busy finance departments, duplicate payments, overpayments, and supplier credits can go unnoticed and unclaimed.
With internal teams focused on day-to-day activities, our Accounts Payable Audit uncovers and recovers funds by reviewing supplier statements and historic transactions at scale.
Why do duplicate payments and supplier credits go unrecovered?
Even robust finance processes can lapse across thousands of transactions and suppliers. Over time, this leaves your money outside your organisation. Recovering these funds will immediately improve your cash flow and financial performance.
The most common challenges we see include:
- High supplier volumes and invoice numbers
- Limited time for supplier statement reconciliation
- Multiple sites, systems or teams creating fragmented processes
- Unallocated cash, credits and rebates are unnoticed in supplier accounts
- Manual recovery work adds extra pressure on the Accounts Payable teams
Improve cash flow
Recover duplicate payments and unclaimed supplier credits
Reduce burden on internal teams
We manage the full recovery process on your behalf
Accuracy and control
The service is secure, compliant and designed to work with your existing finance environment
Strengthen financial controls
Root cause analysis uncovers gaps and highlights areas for process improvements.
Secure and compliant
All our processes are GDPR-compliant and follow regulatory data standards.
Payment on results
There are no upfront costs, set-up fees or subscriptions – no charges are incurred unless funds are recovered.
Accounts Payable Audit
Find and recover missing funds quickly
Our Accounts Payable Audit identifies and recovers duplicate payments and unclaimed credits from your suppliers. The Audit is a fully managed, secure, compliant, gainshare-based service. We require minimal resources from your in-house teams, and you don’t need to change your processes or invest in new software.
The Accounts Payable Audit consists of two component parts, Duplicate Payment Recovery and Unclaimed Supplier Credit Recovery, which can be run together or as a standalone service.
Duplicate Payment Recovery
Duplicate Payment Recovery identifies and recovers unintentional duplicate invoices and overpayments made to suppliers.
We use expert human analysts, sophisticated data analytics software algorithms, and AI to find duplicate payments within your historic payment data. We then contact suppliers on your behalf to recover the lost funds.
Our experts provide root-cause analysis to uncover why errors occurred. We offer practical recommendations to mitigate process gaps, strengthen controls and governance to reduce the risk of future duplications.
Unclaimed Supplier Credit Recovery
Our specialists identify and recover unclaimed supplier credits, unallocated cash, and missing rebates without increasing pressure on your internal teams.
Unclaimed credits can occur in the most robust financial environments, and managing thousands of suppliers and invoices can strain internal resources.
Using advanced automation and reconciliation software, our team analyse supplier statements to identify and recover credits and reinforce your financial controls.
Straightforward process, big results
The six stages of our Accounts Payable Audit process
Secure data sharing
You provide us with a standard purchase ledger data extract, supplier contact details and a letter of authority.
Supplier engagement
We engage with your suppliers to obtain statement data.
Review and analysis
Validation and recovery
All findings are checked and validated, and our team manages supplier contact and recovery activity on your behalf directly to confirm and recover credits.
Payment
Within a few weeks of starting, you will receive the recovered funds via refunds direct to your bank account or reductions in your next supplier payments, as appropriate.
Reporting and insight
We provide root-cause analysis showing why discrepancies occurred in the first place, along with recommendations to strengthen your financial controls.
Accounts Payable Audit in action
The Northern Care Alliance NHS Trust recovers over £905,000 using Liberata’s Accounts Payable Audit.
“My experience of using Liberata’s Accounts Payable Audit has been very positive. Their team has brought expertise, professionalism and technology to the process, uncovering value beyond standard tools.”
Lucy Bailey
Procurement Manager, Northern Care Alliance NHS Foundation Trust
Why organisations choose to work with Liberata
We combine experienced people, robust processes and specialist tools to help organisations recover value efficiently and professionally.
- More than 50 years of experience supporting finance operations
- UK-based teams with specialist Accounts Payable expertise
- Secure, compliant handling of financial data
- Proven automation and analytics to support recovery activity
- Fully managed delivery model with minimal internal effort required
Our range of Finance and Accounting services supports organisations seeking greater control and performance from their finance operations.
Accounts Payable Audit FAQs
Our Accounts Payable Audit service recovers duplicate payments, overpayments, unclaimed supplier credits, unallocated cash, and rebates that may be sitting in supplier accounts.
The service is low touch. Once the required data has been shared, Liberata manages the review and recovery process on your behalf.
No. You provide us with a standard extract of your accounts payable data, and we securely upload it into our specialist analysis software.
Timescales vary depending on the size and complexity of your supplier base and data, but the service is designed to start quickly and begin identifying opportunities within a short timeframe.
To protect your supplier relationships, our team manages supplier engagement professionally and sensitively.
Ready to recover your duplicate payments and unclaimed supplier credits?
Our Accounts Payable experts can walk you through our Accounts Payable Audit and explain how it can be applied to your specific circumstances.
Within a short space of time, you will be recovering your missing funds and improving your cash flow.
Complete the form with your details, and one of our team will be in touch.
